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These Standard Operating Procedures are designed to ensure that all instructors, Coaches, assistant instructors and Club members are Up to date with the Club’s operating and safety policies when involved with the training activities of the Club. The Principal, Chief Instructor, Senior Instructors will constant review this document and post any revisions in section 0.1. These Procedures have been in place since July 2008 and is a controlled document and all revision are analysed carefully.

Before commencing any training activity on behalf of the Club, all instructors and Coaches should be fully familiar with and able to implement the relevant safety guidelines within this document and those as laid down by the RYA as appropriate.

2.1 Non-Training Activities

These standard Operating Procedures only cover the training and coaching activities. It should be noted that club members may sail at any time, CCCDS also provide Free sailing sessions this is when a stewards open the club and will provide some level of safety cover for participants.

2.2 Disability sailing

CCCDS has numerous boats designed for disability sailing these can be used to instruct although, instructors and coaches should familiarize them self with these boats beforehand, and all extra consideration that need to be taken into consideration. The CCCDS also own a winch to assist with the entry and exit of these boats. The winch should only ever be used by qualified personnel.

2.3 CCCDS Boat fleet

The Club has a large fleet of dinghies and powerboats suitable for all junior, youth and adult tuition. Before use these boats will be checked to ensure that they have do damage and are seaworthy and safe. Any damage or Repairs that need made should to reported to the Club Bosun.

3. Management and Operation of RTC

3.1 Training and Awards

The Training Centre offers training and awards as below:

3.1.1 Sailing

RYA Dinghy Level 1, Start Sailing
RYA Dinghy Level 2, Basic Skills
RYA Dinghy Level 3, Better Sailing
Seamanship skills
Start Racing
Sailing with Spinnakers
Day Sailing
RYA Youth Stage 1,2,3,4
Race Coaching

3.1.2 Power Boat

RYA Powerboat Level 1
RYA Powerboat 2
Safety Boat

3.1.3 Land-based

First Aid Course

3.2 Qualifications

CCCDS is committed to providing high quality training. All staff, instructors and assistant instructors must be suitably qualified. A list of RYA qualified Instructors and Coaches can be obtained by contacting the Principal. Instructors and Coaches must always give the Principal the most up to date certificate, if for any reason qualifications are changed in any way the Principal must me immediately notified.

3.3 Roles and Responsibilities

3.3.1 The Principal

The Principal oversees the Training Centre. Overall and final responsibility for safety and

standards of training rests with the Principal. In matters of policy and resources the Principal

works with the Captain and the Dinghy Section Committee to ensure that the club satisfies the

requirements of the RYA and in the annual inspection to maintain RTC recognition.

• The Principal with the approval of the General Committee may appoint other Senior

Instructors or another Senior Instructor to be Chief Instructor.

• The Principal will ensure that time is set aside for their briefing, familiarisation with the

SOPs and any revisions that become necessary.

• The Principal can, with the Recommendation of a Si, appoint suitably qualified

Instructors and Assistant Instructors.

• The Principal will ensure that suitably qualified instructors and other staff are available for

the courses.

• The Principal will inform the Child Protection Officer of the Instructors, AIs, volunteers so

that they can be familiarised with the Clubs Safeguarding Policy, the Guide to Good

Practice, and sign a self-declaration form or apply for a PVG.

• The Principal will ensure that new instructors, AIs and volunteers are familiar with the site

specific operating procedures by providing the documents for reading and if required being

available to discuss. New instructors, AIs and volunteers may be required to shadow the SI,

I, AIs or other experienced volunteers. If they do so they will be counted in the ratios as AIs

or volunteers respectively.

• The Principal will update the training of the returning instructors, AIs, volunteers at Training

Committee Meetings or at other times as necessary.

• The Principal, or if one is appointed the Chief Instructor has the day-to-day responsibility for

the running of the courses, standards of training, equipment maintenance and wellbeing of

the instructors, students and volunteers.

• The Principal will appoint an SI to be in charge of each dinghy sailing course.

• The Power Boat courses will be led by a Power boat Instructor appointed by the Principal.

3.3.2 Chief Instructor

The Chief Instructor (if a separate person is appointed) will have the day-to-day responsibility for.

• the running of the courses

• standards of training

• equipment maintenance

• well-being of the instructors, students and volunteers

• issuing and signing RYA certificates in the discipline in which they have qualifications.

3.3.3 Senior Instructor

All RYA Training Afloat is to be carried out under the supervision of a Dinghy Senior Instructor who is responsible for the groups afloat. (Occasionally an instructor whom a Senior Instructor is satisfied has sufficient competence may be appointed to run a single session.) The SI will retain overall responsibility and will always remain on site.

The Power Boat Courses will be led by a Power Boat Instructor

3.3.3.1 Safety

The over-riding responsibility of the SI and other training staff is the safety of the student and of themselves and other users of the Loch.

If the conditions encountered, the composition of the group or the equipment available give sufficient cause for concern that the safety of the group cannot be assured, for the planned activities then alternative activities probably in the Club House should be undertaken. However if the site becomes unsafe all activities should be postponed and rearranged.

Note that the minimum age for students permitted to undertake training at the Club is 8 years. Note also that a parent or responsible adult must be on shore when children under 13 or those with special needs are sailing.

No staff or Students shall be under the influence of alcohol, drugs or medication that affects their physical abilities or judgement.

Instructors and Coaches shall inform the Duty SI if they are unwell / become unwell so they cannot complete a session.

3.3.3.2 Safety Boat Ratios

One Safety Boat must be available to provide safety cover for up to 6 sailing dinghies.

The ratio for up to 6 dinghies is 1 safety boat
The ratio for 7 to 15 dinghies is 2 safety boats
The ratio for over 15 dinghies is 3 safety boats

Please see section 6.3 For Safety Boat Procedures

3.3.3.3 Instructor ratios

The SI will ensure that there are sufficient instructors, AIs, volunteers to carry out the training sessions. RYA Ratios for sailing tuition are.

Type of Craft:	Student: Instructor ratio
Crewed dinghies	3:1 for beginners with instructor onboard Maximum 9:1 but not more than 6 boats per instructor (e.g. 3 Laser 2000s with 3 students in each or 4 Zest’s with 2 students in each)
Single handed dinghies	6:1 (applies only whilst the boats are being used as single handers)
Powerboats	Levels 1 and 2 – 3:1 All other Levels – 6:1 (2 boats)

3.3.3.4 Weather

The SI will: Be responsible for deciding if conditions for the planned activities are suitable for the trainee group considering their level of experience, instructors, and equipment available.

Make contingency plans in the event that the planned activities cannot take place e.g., insufficient wind or too much.

3.3.3.5 Equipment

The SI will ensure:

That all safety equipment is checked and conforms to the standards required of the RYA, and that power boats are available in sufficient numbers to meet the standard ratios advised by the RYA and are manned by suitably qualified drivers.
That the following items are carried by Instructors on each session, should include:
- - Safety pack
  - Throw Bag

(safety packs should containing a first aid kit and knife and spare kill cord)

That the sailing craft to be used for training are in good condition and are available in sufficient numbers to match the number of Students.

3.4 Specific Responsibilities in Summary

Specific responsibilities of the Senior Instructor include:

• Working within the site specific CCCDS rules, the RYA Instructor Code of Conduct and these SOPS. Therefore, SIs shall sign to confirm that they have read and understood the documents and can conform to their requirements.

• Allocation of boats and equipment

• Selecting sailing / operating areas

• Briefing staff

• Monitoring activities, staff and students- safety, wellbeing and progress

• Safety cover

• Debriefing staff

• Equipment returned / Maintained

• Ensuring that all Areas are locked at the end of sessions

• General administration in conjunction with the Principal/Training Secretary

Specific responsibilities for Instructors include:

• Working within the site specific CCCDS rules, the RYA Instructor Code of Conduct and these SOPS. Therefore, Dis shall sign to confirm that they have read and understood the documents and can conform to their requirements.

• Attend site of activity in sufficient time to prepare for the sessions.

• Attend Staff briefing

• Wear appropriate clothing for the planned activity

• Carry out allocated duties in a professional manner

• Check that participants are correctly dressed for the activity and are wearing appropriate

safety equipment correctly

• Supervise participants in correct safety, handling, launching and recovery procedures and

at all times encourage a sense of responsibility to others and in the use of the Club’s equipment.

• If asked to work directly with SI, other Instructors, AIs, volunteers, will work as a team, to

deliver the planned activity.

• If given own group, prepare a suitable session plan bearing in mind the age and experience.

• To constantly monitor the wellbeing of the Students and if necessary, stop or adapt sessions

so that Students are challenged and responsive but not unduly stressed or exhausted.

Specific responsibilities for volunteers

• Attend site of activity at agreed time

• Attend staff briefing

• Wear appropriate clothing for the planned activity

• Carry out agreed duties in a responsible manner

• To follow the instructions and guidance of the SI and Instructors

• To seek further guidance from the SI/DI if uncertain of how to carry out any task allocated

The RYA code for Instructors may be found at Below at 10.2.

3.5 Area of operation

Bardowie Loch and its facilities are owned by the Seamanship and Pilotage Trust (SPT). The trust aims to provide facilities and training to support sailing, especially by young and disadvantaged people. It also promotes safety at sea and education in relation to pilotage and navigation. A lease have been give to the club to manage and run the Loch and facilities.

3.5.1 Sailing Area

The sailing area is shown as the shaded area of the map in 10.5 Bardowie is a relatively safe and sheltered location thought there are area not recommend to be sailing in theses are.

No sailing is recommended within 35m of the shore unless landing ashore.
No sailing is recommended to the right of the club house behind the island as boats are not visible from shore.
Caution should be taken when landing at the two top fields as there is a possibility of cattle.
Although not regular there are other craft that do come from the club theses craft should be watched carefully to ensure no interference (People have access to the loch under Scotland’s right to roam law).

3.5.2 Slipway / Beach / Boat Park areas

It is a requirement that safe practices are observed on the slipways and grounds. SI/Instructors will manage the boats on the slipway/rigging area and Ponton areas and instruct Students in safe practices and ensure boats are de-rigged and stored correctly.

3.6 Participant Clothing

Personal protective clothing, which is appropriate to the activity, should always be worn.

3.6.1 Personal Buoyancy

A minimum of 50 Newton’s or equivalent must worn it should be Properly fitted and fastened buoyancy aids or lifejackets must be worn by every user of the Loch whilst afloat. This rule also applies to the floating jetty. Instructors should check that students’ buoyancy aids are fitted and fastened properly. Buoyancy Aids are made available to all Students and are located in the old club house.

During training personal buoyancy will be worn on the OUTSIDE of all waterproofs, this always applies to students AND INSTRUCTORS when afloat.

The Club will inspect all club owned buoyancy aids annually and any item discovered with damage that impairs its function will either be repaired or withdrawn from service.

3.6.2 Footwear

Dinghy boots are not mandatory, but trainees are advised to wear suitable soft footwear e.g., trainers to afford good grip and to avoid boat damage.

3.6.3 Helmets

Helmets to be worn on the direction of the principal or chief instructor or at the discretion of the Instructor if the situation warrants it. It is recommended that all children below 14 years of age/ under stage 3 to wear helmets.

3.7 Maintenance of Equipment

All equipment including dinghies and powerboats is checked on a regular basis and before use on each session. It is the responsibility of all instructors to report any defective/damaged equipment in the Defects Log and should be withdrawn from use. A sign is available to attach to the boat to notify other member that a Equipment is out of service. Defective equipment must not be used.

3.8 Radios

Radios are available upstairs in the club house it highly recommended that they are used it is the Si responsibility to hand out and retrieve radios. If Radio are not used it is also suitable to use mobile phones to communicate.

3.9 Staff

CCCDS hold it instructors and coaches to the highest standard. Any volunteers should feel comfortable that they have the necessary training to perform their role. This is achieved through a combination of RYA training where applicable, plus informal coaching / support from other members of the training team. If you are unsure at any point, please approach the Principal of the Club in the first instance.

Training involves a team of instructor and Coaches operating alongside assistant instructors and Volunteers. All individuals regularly supporting training events will be invited to read and acknowledge these procedures.

3.9.1 Staff Induction – Returning Staff

All returning staff each year must attend the compulsory Instructor training day before the start of the sailing season where:

The Centre principal will highlight any changes to the standard operating procedures, changes in clubs’ policies and changes in RYA policies that the instructor team should be made aware about.

A member of the committee will inform instructors of any changes in the facilities and boats owned / operated by the club for the purposes of tuition.

All staff must engage in the child protection training provided.

An opportunity for protecting vulnerable groups applications to be completed will be provided.

Allocations and roles for the evening tuition sessions will be completed during the day.

A fire drill must also be performed, and all staff members informed of their role and responsibilities in the event of a fire.

There will also be the opportunity to participate in team building exercises and on the water skill development sessions which will be facilitated by one of the senior instructors (SI).

There will be the opportunity for any of the instructor team to undertake a powerboat refresher.

3.9.2 Staff Induction – New Staff

All new staff are required to complete the returning staff induction as listed above with the additional training below:

A sailing assessment to the standard of the dinghy pre-assessment should be completed under the supervision of a SI.

The SI should go through the staff induction presentation and complete an induction to the site, club facilities and equipment including all safety equipment.

All new staff must complete the staff application form, protecting vulnerable groups applications and provide 2 referee contacts, using the referee document, whom the centre principal will contact and record the outcome of which, using the referee response template in 10.4. The applicant carries the right to receive a copy of the referee response upon request. The applicant will also be asked to complete a self-declaration safeguarding form.

3.9.3 Handling of complaints

Every effort will be made to resolve any complaints as quickly as possible, in the first instance by the Senior Instructor on duty if it is raised at that point. Subsequently any complaint will be dealt with by the Principal of the Club and will be responded by the latest within 28 days.

Complainants should usually submit their complaint in writing (by email or letter). Receipt of the complaint will be acknowledged by return or if this is not possible, at the earliest possible time informing the complainant when they may receive a response.

The investigation may require other instructors or students involved in the incident.

4. Safeguarding

In line with the RYA safeguarding and child protection policy and guidelines. For full RYA Safeguarding document please see Safeguarding folder.

4.1 Policy

Safeguarding Policy Statement

CCCDS is committed to safeguarding, from physical, sexual or emotional harm, neglect or bullying, children taking part in its activities. We recognise that the safety, welfare and needs of the child are paramount and that all children, irrespective of age, disability, race, religion or belief, sex, sexual or gender identity or social status, have a right to protection from discrimination and abuse.

For the purposes of this policy anyone under the age of 18 or anyone who suffers from any form of disability should be considered as a vulnerable group. All members of the Club should be aware of the policy.

Club Welfare Officer

The Club Welfare Officer is: Don McPherson

Phone: 07900241387

Email: donmcpherson@yahoo.com

The Welfare Officer is the first point of contact for any concerns or allegations, from children or adults, and will ensure that confidentiality is maintained in all cases. They

will take seriously any complaint or concerns as they relate to children and will take whatever action considered necessary.

The role also includes:

Maintaining up-to-date policy and procedures, compatible with the RYA’s.

Ensuring that relevant staff and/or volunteers are aware of and follow the procedures, including implementing safe recruitment procedures.

Advising the committee on any safeguarding and child protection issues.

Maintaining contact details for local Children’s Services and Police.

Staff and Volunteers

All Club staff and volunteers whose role brings them into regular contact with young people will be asked to provide references. The Club Welfare Officer and those regularly instructing, coaching or supervising young people are required to apply for PVG Scheme Membership.

Good Practice

Adults are requested not to enter the showers and changing rooms at times when children are changing before or after junior/youth training or racing. If this is unavoidable it is advised that they are accompanied by another adult.

CCCDS will seek written consent from parents/carers before taking photos or video of a child at an event or training session or publishing such images. Parents and spectators should be prepared to identify themselves if requested and state their purpose for photography/filming. If CCCDS publishes images of children, no identifying information other than names will be included. Any concerns about inappropriate or intrusive photography or the inappropriate use of images should be reported to the Club Welfare Officer.

Concerns

Anyone who is concerned about a young member’s or participant’s welfare, either outside the sport or within CCCDS, should inform the on duty Senior Instructor, Centre Principal & Club Welfare Officer immediately, in strict confidence.

4.2 Good practice guidelines

CCCDS recognises the importance of developing a culture where both children and adults feel able to raise concerns, knowing that they will be taken seriously, treated confidentially and will not make the situation worse for themselves or others.

Anyone at CCCDS who is working with children should be made aware of the club's policy and given sufficient information to enable them to put it into practice. As a minimum, the RYA's procedures include the following Good Practice Guide for instructors and volunteers:

Avoid spending any significant time working with children in isolation

Do not take children alone in a car, however short the journey

Do not take children to your home as part of your organisation’s activity

Where any of these are unavoidable, ensure that they only occur with the full knowledge and consent of someone in charge of the organisation or the child’s parents

Design training programmes that are within the ability of the individual child.

If a child is having difficulty with a wetsuit or buoyancy aid, ask them to ask a friend to help if at all possible

If you do have to help a child, make sure you are in full view of others, preferably another adult

Restrict communications with young people via mobile phone, e-mail or social media to group communications about organisational matters. If it’s essential to send an individual message, copy it to the child’s parent or carer.

You should never:

engage in rough, physical or sexually provocative games

allow or engage in inappropriate touching of any form

allow children to use inappropriate language unchallenged, or use such language yourself when with children

make sexually suggestive comments to a child, even in fun

fail to respond to an allegation made by a child; always act

do things of a personal nature that children can do for themselves.

It may sometimes be necessary to do things of a personal nature for children, particularly if they are very young or disabled. These tasks should only be carried out with the full understanding and consent of both the child (where possible) and their parents/carers. In an emergency which requires this type of help, parents/carers should be informed as soon as possible. In such situations it is important to ensure that any adult present is sensitive to the child and undertakes personal care tasks with the utmost discretion.

Bullying

Bullying is a serious offence under the club's disciplinary procedure and will be dealt with as such. Bullying may take many forms and usually is behaviour that is:

physical pushing, kicking, hitting, pinching etc

name calling, sarcasm, spreading rumours, persistent teasing and emotional torment through ridicule, humiliation or the continual ignoring of individuals

posting of derogatory or abusive comments, videos or images on social network sites

racial taunts, graffiti, gestures, sectarianism

sexual comments, suggestions or behaviour

unwanted physical contact.

The acronym STOP – Several Times On Purpose - can help you to identify bullying behaviour.

Parental responsibility and club liability

If CCCDS requires a parent (or designated responsible adult) to be on site when children are attending an organised training or coaching session or activity, it must be made clear at what point responsibility transfers from the instructor, coach or organiser to the parent.

Changing rooms and showers

It is preferable for adults to stay away from the changing rooms while there are children there. If this is unavoidable because adults are sailing at the same times, or the site is open to the public, it is better if one adult is not alone. Parents should be made aware that adult club members and/or members of the public may be in the changing rooms.

If it is essential, in an emergency situation, for a male to enter a female changing area or vice versa, it is advised that they are accompanied by another adult of the opposite sex.

First aid and medical treatment

If required, first aid should be provided by an appropriately trained and qualified person, usually the duty senior instructor. Obtain consent if medication or medical treatment is required in the absence of the parent/carer.

Photography

Before taking photos or video, obtain written consent from the parents/carers for images to be taken and used, a consent form should be included with the event entry or application form, now taken as part of the booking process.

Any photographer or member of the press or media attending an event should wear
identification at all times and should be fully briefed in advance of the Club’s expectations regarding his/her behaviour and the issues covered by these guidelines. Do not allow a photographer to have unsupervised access to young people at the event or to arrange photo sessions outside the event.

Care must be taken in the storage of and access to images. When publishing images, make sure they are appropriate and that you do not include any information that might enable someone to contact the child. It is preferable to use a general shot showing participants on the water, or a group shot of the prize-winners, without identifying them by name.

If you are recognising the achievement of an individual sailor and wish to publish their name with their photo, DO NOT publish any other information (e.g. where they live, name of school, other hobbies and interests) that would enable someone to contact, befriend or start to ‘groom’ the child. Ensure that the young people pictured are suitably dressed, to reduce the risk of inappropriate use.

Any concerns about inappropriate or intrusive photography, or about the inappropriate use of images, should be reported to the Senior Instructor in charge or the Club Welfare Officer and treated in the same way as any other child protection concern. Parents and spectators should be prepared to identify themselves if requested and state their purpose for photography/filming.

The use of cameras or camera phones in changing areas is not permitted in any circumstances. Such use by young people should be regarded as a form of bullying.

CCCDS website and social media

When promoting CCCDS and encouraging members to interact online, there are a few issues to bear in mind in relation to children and young people:

follow the RYA guidance on the use of images of children, ensure that the content and language on your site or page, including contributions to blogs, forums etc, is not inappropriate for younger visitors and does not link directly to unsuitable material on other sites

provide a clear process for parents and others to report inappropriate content or online bullying and to request that content is removed

have a robust procedure for handling and assessing such a report or request and acting promptly to remove the offending content.

Coaches and Instructors

When working with children and young people you are advised to:

avoid using over-familiar language and try to copy in the child’s parent/carer

only communicate regarding organisational matters, not for social or personal contact.

have a personal and a professional page for your social media

do not allow young sailors to follow or be friends with your personal account

set your privacy settings as high as possible on your personal account

challenge the way that young sailors post or comment to you or others on social media if it is inappropriate

educate young sailors about the boundaries between them and their Coach or Instructor.

All coaches and instructors are expected to follow the RYA Instructor Code of Conduct:

If working with people under the age of 18, read and understand the Child Protection Policy as detailed on the RYA website at www.rya.org.uk

Respect the rights, dignity and worth of every person and treat everyone equally within the context of their sport.

Place the wellbeing and safety of the student above the development of performance or delivery of training.

They should follow all guidelines laid down by the RYA with regards to specific training or coaching programmes.

Hold appropriate insurance cover either individually or through the training centre in which they are working.

Not develop inappropriate working relationships with students (especially children). Relationships must be based on mutual trust and respect and not exert undue influence to obtain personal benefit or reward.

Encourage and guide students to accept responsibility for their own behaviour and performance.

Hold relevant up to date governing body qualifications as approved by the RYA.

Ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of the individual.

At the outset, clarify with students (and where appropriate their parents) exactly what is expected of them and what they are entitled to expect.

Always promote the positive aspects of the sport (e.g. courtesy to other water users).

Consistently display high standards of behaviour and appearance.

Not do or neglect to do anything which may bring the RYA into disrepute.

Act with integrity in all customer and business to business dealings pertaining to RYA training.

Not teach or purport to provide RYA courses or RYA certification outside of the framework of an RYA recognised training centre

Notify the RYA immediately of any court-imposed sanction that precludes the instructor from contact with specific user groups (for example children and vulnerable adults).

Not carry out RYA training, examining or coaching activities whilst under the influence of alcohol or drugs.

4.3 Reporting procedure

If you are worried or an allegation has been made, it is NOT your responsibility to decide whether it is abuse BUT it is your responsibility to act on your concerns and report it to the Club Welfare Officer and Centre Principal.

Handling an allegation from a child

Always:

stay calm – ensure that the child is safe and feels safe

show and tell the child that you are taking what he/she says seriously

reassure the child and stress that he/she is not to blame

be careful about physical contact, it may not be what the child wants

be honest, explain that you will have to tell someone else to help stop the alleged abuse

make a record of what the child has said as soon as possible after the event, using the child’s own words

Never:

rush into actions that may be inappropriate

make promises you cannot keep (e.g. you won’t tell anyone)

ask leading questions (see ‘Recording and handling information’ below)

take sole responsibility – consult someone else (designated Child Protection/Welfare Officer and centre principal) so that you can begin to protect the child and gain support for yourself.

Recognising Abuse

It is not always easy, even for the most experienced carers, to spot when a child has been abused. However, some of the more typical symptoms which should trigger your suspicions would include:

unexplained or suspicious injuries such as bruising, cuts or burns, particularly if situated on a part of the body not normally prone to such injuries.

sexually explicit language or actions

a sudden change in behaviour (e.g., becoming very quiet, withdrawn or displaying sudden outbursts of temper)

the child describes what appears to be an abusive act involving him/her.

a change observed over a long period of time (e.g. the child losing weight or becoming increasingly dirty or unkempt)

a general distrust and avoidance of adults, especially those with whom a close relationship would be expected

an unexpected reaction to normal physical contact

difficulty in making friends or abnormal restrictions on socialising with others.

It is important to note that a child could be displaying some or all of these signs, or behaving in a way which is worrying, without this necessarily meaning that the child is being abused. Similarly, there may not be any signs, but you may just feel that something is wrong. If you have noticed a change in the child’s behaviour, first talk to the parents or carers. It may be that something has happened, such as a bereavement, which has caused the child to be unhappy.

5. First Aid and Accident Procedure

5.1 First Aid

First Aid Kits are kept in the Clubhouse. Ensure that all injuries reported to Instructors, Helpers or Students are recorded in the accident book.

Completed Training Application Forms, with contact information for next of kin, must be readily available while training activities are being carried out.

The Senior Instructor must contact the next of kin as soon as practicable in the event of any serious injury to any Student, Helper or Instructor.

Note that all Instructors are required to complete the Staff Induction form, and that this information is readily available in order that any relevant medical and next of kin information is readily available to the SI.

The loch often suffers from the occurrence of Blue-green algae during the summer months, resulting in greenish brown tinge in the water and some scum or foam at the edges. If the presence of blue/green algae has been identified, the standing instructions are to advise users of it’s presence, to discourage swimming, prevent pets from entering the water, advise users not to drink loch water, discourage deliberate capsizes, advise any users who have capsized to shower and wash their clothing, and advise any users who feel any after effects to contact their doctor.

5.2 Fire Action Plan

If you discover a fire, shout “FIRE, FIRE, FIRE” sound the fire alarm by pressing one of the fire alarm points. Ensure everyone evacuates the building and musters in the car park. Dial 999 to alert the emergency services.

It is the Sis responsibility to ensure the building is empty and that all persons are accounted for. A register of all those at the club should be completed by either the steward or senior instructor at the fire assembly point at the upper car park.

ENSURE THAT NO ONE RE-ENTERS THE BUILDING TO ATTEMPT TO TACKLE THE FIRE OR TO RECOVER PERSONAL EFFECTS.

6. Powerboat Use

6.1 Powerboat Procedure

Resulting from our risk analysis/assessment of the various incidents reported by the RYA to our RYA Principal, the following preventive actions regarding the use of powerboats have been introduced to ensure the highest standard of safety is maintained.

Only Dinghy Section Members holding a minimum RYA Powerboat level 2 qualification shall take charge of ANY powerboat either owned by the Dinghy Section or used on Bardowie Loch. Except the CCC 50HP RiB, which requires an RYA Safety Boat qualification (minimum).
Powerboat Training/Direct Assessment is available. Contact the RYA Principal.
A RYA Safety Boat qualification (minimum) is required by all members taking charge of any Dinghy Section owned powerboats taken away from Bardowie Loch.
A list of members and their respective Powerboat Qualifications (that we are aware of) is available on request form the CC Office or RYA Principal. To have your name added to this list, you need to provide evidence (copies) of your Qualification(s) to our RYA Principal.
Members of organisations authorised to use Bardowie Loch, taking charge of a powerboat as above, are required to hold as a minimum RYA Powerboat level 2 qualification.
All Powerboat drivers shall wear the ‘Kill Cord’.
During instruction, Powerboat Instructors shall wear a supplementary ‘Kill Cord’ which is to be attached to the student’s “Kill Cord” and be in a position to ‘Take Control’.
All Stewards / Flotilla Leaders/ Instructors / Coaches / Powerboat Drivers are advised that one boat should be left for general rescue duties, unless with the specific agreement of the SI/Duty Steward.

The lowest category boat available should be used for the intended purpose.

Category		Dinghy Section Powerboats
	High Risk	1	RiB 50 HP (Osprey)	Can be used away from Bardowie
	Medium Risk	2	RiB 30 HP (Fulmar)	Can be used away from Bardowie
	Medium Risk	3	RiB 25 HP (Puffin)	Can be used away from Bardowie
	Medium Risk	4	RiB 30 HP (Tern)	Can be used away from Bardowie
	Low Risk	5	Commando 9.9HP	Restricted to Bardowie
	Low Risk	6	Commando 9.9HP	Restricted to Bardowie
	Low Risk	7	Commando 9.9HP	Restricted to Bardowie
	Low Risk	8	Commando 9.9HP	Restricted to Bardowie

e.g.: Low risk activity = little or no risk of capsize, use 9.9HP Command

6.2 Refuelling Procedure

Carry out any re-fuelling operations in the open air outside the fuel storage container.
Use the chain attached to the wall of the fuel storage container as an earth (to prevent static electricity generated by users wearing synthetic fibres, e.g. sailing waterproofs, causing sparks which can ignite petrol vapours).
Attach the earthing chain around your wrist ensuring chain is in contact with skin.

See Poster on fuel shed door for further information.

6.3 Safety Boat Procedure

Safety boats shall be driven by trained drivers (RYA Powerboat Certificate). Note that the 50hp RIB can only be driven by drivers with a Safety Boat Certificate or Powerboat instructors.
Safety Boats must be afloat and ready for immediate use during activities.
In the event of mechanical failure of any safety craft, the SI must be informed and measures taken to ensure that the ratio of safety boats to sailing dinghies is maintained, even if this means reducing the number of sailing dinghies afloat.
All Instructors and Safety Boat drivers must maintain an awareness at all times of all activities on the Loch and be ready to assist at any incident.
Kill cords must be used by all drivers of outboard motors on the Loch, even for the shortest trip. The kill cords must be securely fastened around the driver’s leg and must not be fastened around the driver’s wrist or clipped to a belt or buoyancy aid. When a Safety Boat driver first takes command of a Safety Boat at the beginning of a session, beside normal pre-start checks, he must ensure that the kill cord works effectively, and that all other required equipment is present and functioning on the boat.
Outboards must be switched off, by detaching the killcord, when recovering people from the water
All powerboats before leaving shore must contain a safety pack (including a knife, spare kill cord, foil blanket, first aid kit) and a paddle.

7. Course Management Dinghy Training

7.1 Summer School Operating Procedures

Below is an outline of the summer school program and information for any instructor involved in the delivery of summer school.

7.1.1 Outline of the day

Time	Activity
8.15-8.30	Morning briefing - discussing plan for day with the SI and other DIs. The SI will also discuss any other relevant information and safety concerns appropriate to that day
8.30-8.45	Powerboats and set up – instructors should consult daily sheet for jobs
8.45-9.00	Students arrive – ensure boat park and sign in sheet has instructor presence
9.00-9.30	Rigging and morning briefing
9.30-12.00	Theory / On water sessions
12.00-12.30	Debrief & Pack up
12.30-13.00	Lunch – informal debrief among instructors and any amendments to plans for afternoon
12.3-13.15	Briefing for afternoon session
13-16.30	Theory / On water sessions
16.30-16.45	De-rig and debrief
16.45-17.00	Students change and ready to leave
17.00-17.30	Powerboats and evening jobs – instructors should consult daily sheet for jobs
17.30-18.00	Debrief – discussing strengths and weaknesses from sessions of the day, start creating plans for the next day and any other relevant information can be brought up. This should be facilitated by SI.

Above is only a template and it is at the discretion of the SI to adjust the structure of the day appropriately to weather conditions and the courses being delivered.

The instructor team should be dressed in summer school polo shirt ± instructor jacket and be dressed appropriate to the weather.

For assistant instructor training please see below for details on the structure and content of the course.

A record of the morning briefings and debriefings should be kept for reference. These are also good opportunities for the SI to facilitate the discussion of different teaching techniques and sessions for particular learning outcomes.

During summer school, there must always be an appropriate adult on shore at all times. This may be the SI in charge or an approved adult. They should hold a valid first aid certificate and be able to provide first aid to anyone coming ashore requiring assistance.

An appropriate sign in and sign out system should be used to keep a record of who is on site and who is not, and to ensure that all vulnerable individuals are accounted for and a record of who has collected them should also be noted.

Throughout the 5-day week of summer school there are 10 sessions and it is at the discretion of the Dinghy Instructor in charge to decide on how they wish to use their time. This should then be approved by the SI in charge. The Dinghy Instructor may use the CCCDS Session Template as a reference.

Ratios for summer school - must follow RYA minimum number of instructors as detailed below. If there is excess staff the instructor to student ratio should be decreased and smaller groups formed but below is the maximum number of students to instructors allowed by RYA.

Type of Craft:	Student: Instructor ratio
Crewed dinghies	3:1 for beginners with instructor onboard Maximum 9:1 but not more than 6 boats per instructor (e.g. 3 Laser 2000s with 3 students in each or 4 Zest’s with 2 students in each)
Single handed dinghies	6:1 (applies only whilst the boats are being used as single handers)
Powerboats	Levels 1 and 2 – 3:1 All other Levels – 6:1 (2 boats)

The allocation of powerboats is at the discretion of the SI on duty and should reflect weather conditions and sessions planned for each group.

50hp rib should only be used if necessary and, if needed, should only be used by SI.
Commandos should be allocated first before the use of ribs. Ribs to be used only if required.
Stage 1 groups in optimists should not be allocated a rib unless specific reason is required.
Each powerboat should have no more than 3 instructors on board at any time unless specific reason. Encourage extra staff to either sail in boat with student or act as a demo boat.

Morning jobs requiring done

Toilets checked
Fuel refilled
Powerboats brought in / launched and fully equipped with safety equipment
Teaching areas and diner prepared
Equipment requests completed
Any additional tasks depending on events at club
Morning briefing

Afternoon jobs

Powerboats away
Buoyancy aids and helmets should be put away
Changing rooms, diner and teaching area should be swept and mopped
Bins should be emptied
Toilets cleaned and restocked
Debrief

Example structure of courses taught

Outlined below is the rough structure instructors are expected to follow when delivering summer school week courses or 10 week block of evening classes. Below is an example of RYA YSS Stage 1 for all other stages and examples please see session plan folder. These plans should be adjusted according to weather conditions, student ability and instructor preference. Teaching aides and more examples can be found in the teaching folder stored in the committee room.

RYA Stage 1

Day 1

Morning (Session 1)

SI registers pupils and collects paperwork, show pupil where facilities are

Whole summer school briefing including fire drills, club rules, how to call for assistance, safety near powerboats, buoyancy aid rules etc.
Class briefing
Joyrides introducing students to boat and covering the basic boat controls. Give student the opportunity to steer the boat. Cover role of the crew and communication between helm and crew. Encourage questions. Example boat to use would be Bahia or Laser 2000.
Recover and debrief

Afternoon (Session 2)

Briefing
Have pupils help with rigging
Tacking drill on shore
Familiarisation session when land drill completed satisfactorily; figure-of-8 course.
Recover and debrief – 3 main points of tacking

Day 2

Morning (Session 3)

Briefing – go over 3 main points of tacking (repeat land drill if necessary) + figure-of-8 course again.
Parts of the boat and rigging
On-water session – figure of 8 course, incorporate a game
Recover and debrief

Afternoon (Session 4)

Briefing - Talk about wind awareness and direction, discuss how to sail upwind
On the water session - follow the leader game for up wind intro
De-rig boats on water and introduce towing and steering under direction
Paddle race back to shore
Recovery and debrief

Day 3

Morning (Session 5)

Briefing
Depending on the ability to tack the instructor may wish to introduce gybing and downwind sailing. This can be introduced through a land drill and then on the water follow the leader or basic upwind/downwind course.
Recover and debrief

Afternoon (Session 6)

Briefing
Knots - figure of eight and cleat halyard
Theory - talk through what happens in capsize
On water session reinforcing stage 1 and stage 2 skills taught already. With an appropriate amount of time left in the day complete a water familiarisation session and capsize should the student feel comfortable. These sessions should be run off the pontoon with an instructor preferably the DI and not an AI being in the water with the student, the SI must be informed of the session and may wish to be directly supervising the session.
Recover and debrief

Day 4

Morning (Session 7)

Briefing
Theory - Points of sailing talk, how to control speed, getting out of irons and stopping, introduce how to sail triangle course
On the water - triangle course
Recover and debrief

Afternoon (Session 8)

Briefing
Theory - 5 essentials
On the water - Triangle course allowing pupils to demonstrate all 5 essentials
Recover and debrief

Day 5

Morning (Session 9)

Briefing
Theory - launch and recovery + coming alongside
On the water - practice launch, recovery and coming alongside (introduce game to keep interest)
Cover any outstanding items requiring attention.
Recover and debrief

Afternoon (Session 10)

A game involving all classes will be organised by a DI selected by the SI.
Awards ceremony

7.2 Evening Tuition

The evening tuition occurs on Monday, Wednesday and Friday’s

Program for each evening:

6pm – site is opened by duty steward and the instructor team arrive
6.15pm – SI briefs instructors including appropriate precautions specific for that evening
6.30pm – sessions begin with rigging of boats and briefing students of the learning intentions for the session.
7pm – on the water sessions
8.45 – off the water and de-rig
9.15 – debrief
9.30 – home

These timings are approximate. Taught sessions will run for 4 weeks.

All on the water teaching sessions should be appropriate to the learning intentions for the group and appropriate to the stage/level being taught. All sessions should be tailored to the weather conditions and approved by the SI responsible for that evening. See below for beginner course lesson plan and teaching folder for examples of reminder courses.

Ratios for evening tuition - must follow RYA minimum number of instructors as detailed below.

Type of Craft:	Student: Instructor ratio
Crewed dinghies	3:1 for beginners with instructor onboard Maximum 9:1 but not more than 6 boats per instructor (e.g. 3 Laser 2000s with 3 students in each or 4 Zest’s with 2 students in each)
Single handed dinghies	6:1 (applies only whilst the boats are being used as single handers)
Powerboats	Levels 1 and 2 – 3:1 All other Levels – 6:1 (2 boats)

The allocation of powerboats is at the discretion of the SI on duty and should reflect weather conditions and sessions planned for each group.

50hp rib should only be used if necessary and, if needed, should only be used by SI.
Commandos should be allocated first before the use of ribs. Ribs to be used only if required.
Stage 1 groups in optimists should not be allocated a rib unless specific reason is required.
Each powerboat should have no more than 3 instructors on board at any time unless specific reason. Encourage extra instructors to either sail in boat with student or act as a demo boat.

8. Course Management Race Coaching

8.1 Staffing

Every race coaching session must be supervised by an Lead Coach onsite who should be a member of the club

The Lead Coach should be a RYA Race Coach Level 2 or RCL3 unless prior approval has been given by the Centre Principal. Dinghy Instructors may support a Coach in the delivery of a race coaching session. If the Lead Coach is Under 18 they must be overseen by a RCL2 or SI who is Over 18.

All Rya Race coach must work under the RYA Race Coach Code of Conduct at all Times

It is the responsibility of the Chief Instructor to ensure all coaches have in date qualifications prior to a race training session. This includes current coach qualification (valid for 5 years) and first aid certificate (typically valid for 3 years)

8.2 Race Session Organisation

The Coaching team is responsible for ensuring that pre-course information is disseminated and, on the day, that participation forms and health declarations are completed. Participation forms should gain consent around the use of photography equipment and video cameras for coaching. The coach is responsible for checking the weather forecast prior to the course and discussing with the lead coach/SI, during the daily briefing, an appropriate location. Cancellation/ postponement: In the case of course cancellation due to inclement weather, the lead coach will liaise with the participants by phone or email, giving as much notice as possible.

8.3 Session preparation

The lead coach is responsible for planning the day's race training session following guidance from the Chief Instructor.

The lead coach will:

• Liaise with the steward and other water users to organize an appropriate race training area.

• Brief the coaches to include session outline, weather briefing, and overview of participants with any health concerns, other sessions and sailing areas. The signals to be used on the day by all groups must be set.

•Provide an introduction to the course participants including risks posed by weather (e.g. heat stroke/ hypothermia), hazards.

The Coaches:

• Brief the course participants for each session including:

• Session aims considering SMART goals

• Key coaching points

• Session logistics i.e., timing, equipment, sailing area and signals

8.4 Coaching Ratio

The Maximum Coach boat ratios for Race Coaching at CCCDS are provided below. Note that these are suggested ratios and the Lead Coach/SI need to consider the boats involved, the skill levels and experience of all sailors, and the likely wind and weather conditions.

As an example, Lasers generally need lower ratios than Optimist, less experienced sailors require lower ratios than squad level sailors. So, a newcomers coaching event for Lasers will likely have a much lower ratio than suggested below, whereas an Optimist session for squad level sailors may have a higher ratio than suggested, despite the sessions potentially involving the same group of sailors in the same conditions.

The ratio for up to 6 dinghies is 1 Coach boat

The ratio for 7 to 12 dinghies is 2 Coach boats

The ratio for 13 to 18 dinghies is 3 Coach boats

Coaches must ensure that Coach boat ratios are adhered to when launching boats. Safety boats must be in place before any boats are launched.

The allocation of powerboats is at the discretion of the lead coach/Si on duty and should reflect weather conditions and sessions planned for each group.

50hp rib should only be used if necessary and, if needed, should only be used by Lead Coach/SI. Commandos should be allocated first before the use of ribs. Ribs to be used only if required. Each powerboat should have no more than 3 coaches on board at any time unless specific reason. Encourage extra coaches to either sail in a boat with students or act as a demo boat.

8.5 Saturday Race Coaching

Coaching occurs on Saturday which is supervised by Lead Coach

Program for each Saturday:

12.30am – site is opened by duty steward and the RC team arrive
12.45am – lead coach/Si will have a brief with coaches about what they will coach including any appropriate precautions specific for that session
1pm – sessions begin with rigging of boats and briefing students of the Coaching intentions for the session.
1.30pm – on the water sessions
3pm – off the water and de-rig
3.15 – debrief
3.30 – home

These timings are approximate. coached sessions will run throughout the seasons on the water; sessions might get stopped when conditions get too cold and uncomfortable for students and resume when favourable.

9. Course management powerboat Training

10. Appendix

10.1 Instructor Code of Conduct

This Code of Conduct is for RYA Instructors, Coach Assessors, Trainers and Examiners and is the code under which all RYA instructor qualification and training appointment holders (hereafter referred to as instructors) are required to comply.

The Code of Conduct is intended to make clear to all participants, instructors and RYA appointment holders the high standards to which all are expected to conform.

Instructors must:

If working with people under the age of 18 or adults at risk, read and understand the Safeguarding Children and/or Safeguarding Adults policies and guidelines as detailed on the RYA website at rya.org.uk/go/safeguarding
Respect the rights, dignity and worth of every person and treat everyone equally within the context of their boating activity.
Place the wellbeing and safety of the student above the development of performance or delivery of training.
Follow all guidelines laid down by the RYA with regards specific training or coaching programmes.
Not develop inappropriate relationships with students (especially children). Relationships must be based on mutual trust and respect and not exert undue influence to obtain personal benefit or reward.
Encourage and guide students to accept responsibility for their own behaviour and performance.
Ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of the individual.
At the outset, clarify with students (and where appropriate their parents or carers) exactly what is expected of them and what they are entitled to expect.
Always promote the positive aspects of the activity (e.g. courtesy to other water users).
Behave appropriately to ensure the safety of instructors and others under your direction.
Treat all RYA instructors, appointment holders and other stakeholders with respect.
Not do or neglect to do anything which may bring the RYA into disrepute.
Hold relevant up to date governing body qualifications as approved by the RYA.
Consistently display high standards of behaviour and appearance.
Act with integrity in all customer and business to business dealings pertaining to RYA training.
Not teach or purport to provide RYA courses or RYA certification outside of the framework of an RYA recognised training centre.
Notify the RYA immediately of any court imposed sanction that precludes the instructor from contact with specific user groups (for example children or adults at risk).
Notify RYA Training in the event of any health issues that may affect their ability to carry out their responsibilities.
Not carry out RYA training, examining or coaching activities whilst under the influence of alcohol or drugs.

10.2 RYA Race Coach Code of Conduct

Sports Coaching helps the development of individuals through improving their performance.

This is achieved by:

Identifying and meeting the needs of the individuals.
Improving performance through a progressive programme of safe, guided practice, measured performance and/or competition.
Creating an environment in which individuals are motivated to maintain participation and improve performance.

Coaches should comply with the principles of good ethical practice listed below:

All RYA Coaches working with sailors under the age of 18 must have read and understood the RYA Child Protection Policy as detailed on the RYA website www.rya.org.uk/go/safeguarding. If you are unable to access the website please contact coachingdevelopment@rya.org.uk
Coaches must respect the rights, dignity and worth of every person and treat everyone equally within the context of their sport.
Coaches must place the well-being and safety of the sailor above the development of performance. They should follow all guidelines laid down by the RYA, follow Operating Procedures and hold appropriate insurance cover.
Coaches must develop an appropriate working relationship with sailors based on mutual trust and respect. Coaches must not exert undue influence to obtain personal benefit or reward. In particular they must not abuse their position of trust to establish or pursue a sexual relationship with a sailor aged under 18, or an inappropriate relationship with any sailor.
Coaches must encourage and guide sailors to accept responsibility for their own behaviour and performance.
Coaches must hold up to date and nationally recognised governing body coaching qualifications.
Coaches must ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of the individual.
Coaches must, at the outset, clarify with sailors (and where appropriate their parents) exactly what is expected of them and what sailors are entitled to expect from their coach. A contract may sometimes be appropriate.
Coaches must co-operate fully with other specialists (e.g. other coaches, officials, sports scientists, doctors, physiotherapists) in the best interest of the sailor.
Coaches must always promote the positive aspects of their sport (e.g. fair play) and never condone rule violations or the use of prohibited substances.
Coaches must consistently display high standards of behaviour and appearance.
Coaches must notify the RYA immediately of any court imposed sanction that precludes the coach from contact with a specific user group (e.g. children and vulnerable adults).
Coaches must not carry out coaching activities whilst under the influence of alcohol or drugs, or when they have received medical advice not to continue activities that are connected with their coaching (e.g. driving).
Coaches must not behave in a way which brings the sport into disrepute.

10.3 Emergency Action Plan

In the event of any serious accident/major incident, your priorities are:-

ASSESS THE SITUATION

MAKE THE AREA SAFE
GIVE EMERGENCY AID
GET HELP FROM OTHERS

Assess the situation – Observe what has happened, look for dangers to yourself and to the casualty. Never put yourself at risk.

Make the area safe – Protect the casualty from danger as far as you can but be aware of your limitations.

Give emergency aid – Assess all casualties to determine treatment priorities and treat those with life threatening injuries first.

Get help from others – Quickly make sure that any necessary medical aid or other expert help has been called and is on its way. Ensure that the senior instructor and centre principal have been notified.

Remember the priorities for water rescues, i.e. Reach, Throw, Wade, Row – avoid entering the water unless it is safe to do so.

NOTIFYING EMERGENCY SERVICES – for Fire, Police, Ambulance or Coastguard, dial 999.

State your name, the number of the telephone you are using.
The Club address – Clyde Cruising Club, Bardowie Loch, Craigmaddie Road, Bardowie, G62 6EX
The exact location of the incident
The type and gravity of the emergency
The number, sex and approximate age of the casualties, and anything you know about their condition.
Details of any hazards such as gas, toxic substances, power-line damage, relevant weather conditions

RECORDING OF RELEVANT INFORMATION

Get a statement from a competent witness
Remove the Instructor and key witnesses from the session where they can be interviewed
Produce a written statement

10.4 Application for the post/role of Dinghy Instructor

When completed this form should be returned, marked 'Private and Confidential', to: Scott Smith, Centre Principal.

The closing date for applications is (date)

Personal details

Title:

Surname:

Other names in full:

Contact details

Address:

Home phone:

Mobile:

E-mail:

Training and Qualifications

Academic and/or vocational qualifications

RYA or other qualifications relevant to the role

Summary of past experience

Please state the name of organisation, position held, dates and a brief description of responsibilities and duties (continue on separate sheet if required)

Please state how you think your skills and experience match the requirements of this role and give your reasons for applying.

Other relevant information

e.g. recreational interests, hobbies, voluntary or community work 26

Criminal record

Having a criminal record will not necessarily bar you from working with us. This will depend on the position applied for and the nature of your offence. If you are applying for a position involving regular contact with children or vulnerable adults you will be required, at the offer stage, to apply for membership of the Protection of Vulnerable Groups Scheme.

References

Please give names and addresses of two people who can be asked to provide a reference. At least one should have first-hand knowledge of your previous work with children or adults at risk (as appropriate). References from relatives will not be accepted. Please indicate if you do not want us to contact any of your referees before interview or before an offer of employment.

Referee 1

Name

Address

E-mail address

Phone number

Capacity in which known to you

Referee 2

Name

Address

E-mail address

Phone number

Capacity in which known to you

Data Protection

In order to recruit to this role Clyde Cruising Club Dinghy Section will process personal information given in connection with this application. Information relating to the successful applicant will form part of personnel records. All personal data will be handled in accordance with Clyde Cruising Club Dinghy Section Data Privacy Policy which can be found [https://www.clyde.org/site/assets/files/1770/ccc_data_protection_policy_nov_18.pdf].

Applicant’s Declaration

I declare that to the best of my knowledge the information given on this form is correct and understand that misleading statements or deliberate omission may be sufficient grounds for cancelling any appointment arising from this application.

Signature

Date

Reference request Form

Confidential

(Name) has expressed an interest in working with Clyde Cruising Club Dinghy Section in the role of (position) and has given your name as a referee. This role involves substantial access to children and/or adults at risk. As an organisation committed to safeguarding the welfare of participants, we are anxious to know if there are any reasons to be concerned about this applicant being in contact with vulnerable people.

If you agree to complete this reference, any information will be treated with due confidentiality and in accordance with relevant legislation and guidance and will only be shared with the person conducting the assessment of the applicant’s suitability, should they be offered the role. We would appreciate you being candid, open and honest in your evaluation of this person.

How long have you known this person?

In what capacity?

What attributes does this person have which would make them suitable for this role?

Please rate this person on the following (please tick one box for each question)

	Poor	Average	Good	Very Good	Excellent
Responsibility
Maturity
Self-motivation
Commitment
Energy
Trustworthiness
Reliability
Motivation of others

Do you have any reason at all to be concerned about this applicant being in contact with (children/) adults at risk?

YES / NO

If you answer ‘Yes’ we will contact you in confidence.

Name: (please print)

Tel. No:

Signed:

Date:

Self-Declaration form

Private and Confidential

Self-declaration form for roles involving contact with adults at risk

Clyde Cruising Club Dinghy Section is committed to safeguarding adults at risk taking part in its activities from physical, sexual, psychological, emotional or financial harm or neglect. As part of our Safeguarding policy, we require applicants for posts involving contact with adults at risk to complete this self-declaration form.

If your role will involve regular or frequent contact with or responsibility for adults at risk, you may also be required to become a member of the Protecting Vulnerable Groups Scheme. Having a criminal record will not necessarily bar you from working with us. This will depend on the nature of the position and the circumstances and background of your offences.

All information will be treated as confidential and managed in accordance with our Data Privacy Policy and current data protection legislation and guidance.

Name

1. Have you ever been known to any Adult Services Department as being an actual or potential risk to adults at risk?

YES / NO

If yes, please supply details.

2. Have you ever been the subject of any disciplinary investigation and/or sanction by any organisation due to concerns about your behaviour towards adults at risk?

YES / NO

If yes, please supply details.

Declaration

I declare that to the best of my knowledge the information given above is correct and understand that any misleading statements or deliberate omission may be sufficient grounds for disciplinary action and/or the withdrawal of my appointment.

If required I agree to provide a valid PVG Scheme Membership certificate.

I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or organisation in relation to concerns about my behaviour towards adults at risk.

I understand that the information contained in this form and in the Disclosure, or supplied by third parties, may be shared with other persons or organisations in circumstances where this is considered necessary to safeguard adults at risk.

Sign

Date

Note: if the applicant is aged under 18, this form should be counter-signed by a parent or guardian

10.5 GLOSSARY OF TERMS AND ABBREVIATIONS

Club	Clyde Cruising Club Dinghy Section (CCCDS)
CCC	Clyde Cruising Club
Bardowie	Bardowie Loch, Craigmaddie Road, Bardowie, Glasgow
RYA	The Royal Yachting Association
SI	Senior Instructor (RYA qualified)
PBI	Power Boat Instructor (RYA qualified)
DI	Dinghy Instructor (RYA qualified)
ADI	Advanced Dinghy Instructor (RYA qualified)
RC	Race Coach Level 2 (RYA qualified)
AI	Assistant Instructor (RYA qualified)
Steward	On duty club member (RYA Powerboat 2 qualified). Required to complete induction
Committee	Clyde Cruising Club Dinghy Section Committee
RO	Race Officer
SOPs	Standard Operating Procedures
RTC	Royal Yachting Association Recognised Training Centre
PB2	Powerboat Level 2

10.6 CCCDS Contact Details

Role	Name	Email	Phone No.
Captain	Don McPherson	donmcpherson@yahoo.com	07900241387
RYA Principal	Scott Smith	principal@clyde.org
Safeguarding	Don McPherson	donmcpherson@yahoo.com	07900241387
Bosun	Hugh McLean	hughkmclean@gmail.com
Buildings and Grounds	Steve Smith
Chief Powerboat Instructor	Derek McLean
Training Secretary	Nicola Somerville
Chief Steward	Jason McKenzie

instructor training

Course Information

SOP

3.1.1 Sailing

3.1.2 Power Boat

3.1.3 Land-based

3.3.1 The Principal

3.3.2 Chief Instructor

3.3.3 Senior Instructor

3.3.3.1 Safety

3.3.3.2 Safety Boat Ratios

3.3.3.3 Instructor ratios

3.3.3.4 Weather

3.3.3.5 Equipment

3.5.1 Sailing Area

3.5.2 Slipway / Beach / Boat Park areas

3.6.1 Personal Buoyancy

3.6.2 Footwear

3.6.3 Helmets

3.9.1 Staff Induction – Returning Staff

3.9.2 Staff Induction – New Staff

3.9.3 Handling of complaints

Safeguarding Policy Statement

Club Welfare Officer

Email: donmcpherson@yahoo.com

Staff and Volunteers

Good Practice

Concerns

You should never:

Bullying

Parental responsibility and club liability

Changing rooms and showers

First aid and medical treatment

Photography

CCCDS website and social media

Coaches and Instructors

Handling an allegation from a child

Always:

Never:

Recognising Abuse

7.1.1 Outline of the day

Coaches

nicolas gallardo